1. About this Policy
This Privacy Policy explains how personal information related to the website, contact channels, connected forms, and processes and services initiated by the user is collected, used, stored, and shared in the context of Athlete Analyst, the professional brand operated by Nicoly Porto.
Structured assessments, reports, feedback sessions, Ongoing Performance Support, and other services may be subject to additional contracts, consent forms, policies, or privacy notices. This Policy does not replace those service-specific documents.
2. Who is responsible for the information
Athlete Analyst is the professional brand operated by Nicoly Porto.
Nicoly Porto is the person responsible for decisions concerning the processing described in this Policy.
Email: nicoly@athleteanalyst.com
3. Information we may collect
The information handled depends on how an individual interacts with Athlete Analyst.
Information provided voluntarily
This may include:
- first and last name;
- email address;
- phone number or WhatsApp identifier;
- language;
- sport;
- goals;
- message content; and
- information shared during the initial contact.
Information related to services
When an individual begins or participates in a service, the following information may be collected through dedicated channels, sessions, and forms:
- sport-related information;
- training and competition history;
- performance goals;
- responses to structured assessments;
- relevant emotional and behavioral information;
- qualitative responses;
- records needed for analysis and ongoing support; and
- information provided by parents, guardians, or coaches, when appropriate and authorized.
This information is not collected merely because someone browses the website. It is handled when an individual initiates contact, completes a form, or participates in a service.
Sensitive information
Depending on the service and the content shared, some information may be considered sensitive or may reveal information related to health, psychological functioning, or other protected categories. Such information will be requested only when relevant and may be governed by specific consent forms, contracts, and notices.
Technical information
The infrastructure used to publish, deliver, and protect the website may process technical information such as:
- IP address;
- date and time;
- requested URL;
- browser;
- device type;
- technical request information;
- basic traffic metrics, including unique visitors and page views; and
- technical signals used to protect against automated traffic.
Technical information does not necessarily identify a specific individual on its own. Athlete Analyst has not fully confirmed the content, configuration, or retention period of any infrastructure-level technical logs.
4. How information is collected
Information may be provided or generated through:
- WhatsApp contact;
- email contact;
- mailto:-based contact pages;
- Google Forms;
- connected forms and structured assessments;
- sessions and communications initiated by the client;
- authorized information from parents, guardians, or coaches;
- ChatGPT Sites infrastructure and basic traffic metrics; and
- the Cloudflare security cookie.
Contact pages may include fields that prepare a message through mailto:. The website does not have its own backend for storing these fields. Entering information into the fields alone does not send it to an Athlete Analyst database. The information is transmitted when the visitor chooses to send the message through their email application or provider. After the message is sent, it is handled by the email providers involved.
The website does not currently process payments directly.
5. How information is used
Information may be used to:
- respond to inquiries;
- understand a request;
- provide information about services;
- assess which process may be appropriate;
- schedule conversations and sessions;
- manage the relationship with the athlete;
- send necessary forms and communications;
- conduct a Performance Analysis;
- prepare reports and feedback sessions;
- organize Ongoing Performance Support;
- maintain operational records;
- protect website security and functionality;
- prevent abuse and automated traffic;
- understand general website usage and performance metrics;
- comply with applicable professional or legal obligations; and
- respond to requests involving personal information.
Athlete Analyst does not use identifiable athlete information for advertising, content, testimonials, or case studies without specific authorization.
6. Reasons for using information
Depending on the circumstances and applicable law, information may be handled based on:
- the individual's consent;
- a request for information or a service;
- performance of a contract;
- compliance with a professional or legal obligation;
- legitimate website security and operations, where applicable; and
- protection against fraud, abuse, and automated traffic.
No single reason automatically applies to every situation. When sensitive information, structured assessments, or information about minors requires specific consent, that consent will be requested separately.
7. Young athletes and minors
Athlete Analyst may work with children and adolescents through age-appropriate processes. Children under 13 must not independently submit information through the website or connected contact channels. Contact must be initiated or supervised by a parent or legal guardian.
Processes involving children and adolescents will consider the young athlete's best interests, age, level of autonomy, the purpose of the service, and applicable authorizations.
Additional consent forms, contracts, or notices may be provided before services begin. If information is submitted without appropriate authorization, a parent or legal guardian may request its review or deletion by emailing nicoly@athleteanalyst.com.
9. Processing in other countries
Some technology providers may store or process information in countries other than the country where the user is located. When applicable, Athlete Analyst seeks to use recognized providers and settings appropriate to the nature of the information handled. There is no guarantee that all information will remain in a single country.
10. Retention and deletion
Information is kept only for the period considered necessary in light of its purpose and context, including:
- the time needed to respond to an inquiry;
- the duration of the services;
- operational needs;
- applicable professional and legal obligations;
- the time needed to resolve requests or disputes; and
- the period until secure deletion or anonymization is appropriate.
Specific retention periods for structured assessments, sessions, reports, and other records may be stated in separate contracts or consent forms.
11. Information security
Athlete Analyst uses reasonable safeguards appropriate to its operations, which may include:
- access controls;
- protected accounts;
- limited permissions;
- organized records;
- selection of appropriate tools;
- access reviews; and
- deletion or anonymization when applicable.
No electronic system can provide absolute security. Athlete Analyst therefore does not claim that the website or systems are invulnerable or hold any unconfirmed security certification.
12. Rights and requests
Depending on applicable law, an individual may request:
- confirmation that information is being processed;
- access;
- correction;
- updating;
- deletion;
- restriction;
- withdrawal of consent;
- objection to certain uses;
- portability, when applicable; and
- information about sharing.
Requests may be sent to nicoly@athleteanalyst.com. Identity verification may be required before a request is fulfilled. Certain records may need to be retained when a professional or legal obligation applies. Available rights and the manner in which a request is handled depend on applicable law.
14. Third-party links and services
The website includes or may provide links to WhatsApp, Instagram, email, Google Forms, and other external environments needed for services. After a click or submission, those services may process information according to their own policies and practices. Processing outside the website is governed by the applicable third party's rules.
15. Changes to this Policy
This Policy may be updated to reflect changes to the website, tools, services, data practices, or applicable requirements. The current version will continue to display the last updated date.
16. Contact
Athlete Analyst is the professional brand operated by Nicoly Porto.
Nicoly Porto is the person responsible for decisions concerning the processing described in this Policy.
Email: nicoly@athleteanalyst.com